The University recognizes that the protection of personal information of applicants, current students, graduates, etc. held by the University is extremely important not only for the protection of individual privacy, but also for the education and research of the University, and we believe that it is a social responsibility of the University. In accordance with the "Act on the Protection of Personal Information," the "Basic Policy on the Protection of Personal Information" and the "Regulations on the Protection of Personal Information" established by the university, we will strive to handle personal information appropriately.
Doshisha University is deeply aware of the importance of protecting personal information, and strives to protect and manage personal information appropriately in accordance with Doshisha's "Basic Policy on the Protection of Personal Information" in order to prevent its improper use or leakage.
The official website of Doshisha University (www.doshisha.ac.jp/ hereinafter referred to as "this site") is operated by Doshisha University.
Collection of Personal Information and Purpose of Use
Personal information will be collected in an appropriate and fair manner to the extent necessary to achieve the purposes of the University's operations. However, this does not apply to cases where the individual concerned has given consent or where the collection is based on legal regulations.
The scope of operations for which personal information is used is as follows
| | |----|----| |Students|Tasks related to academic affairs, international exchange, student support, career support, comprehensive information environment use support, and health management| |Parents/Guarantors|Tasks related to tuition payment notification, grade notification, operation of Parents Association and related notifications| |Graduates|Duties related to certification of graduation, grades, enrollment, etc., and duties related to public relations and fundraising|
Management, use, and provision of personal information
The University will take necessary measures to protect personal information held by the University in order to prevent leakage, loss, or alteration. In addition, personal information will not be used beyond the scope of the stated purpose of use, nor will it be provided to third parties outside the University. However, this excludes cases in which we have the consent of the individual concerned or in which we are required by law to do so.
In addition, faculties and graduate schools that have academic societies, courses, or parent-teacher associations may provide personal student information they hold to academic societies, etc., for the purpose of supporting educational and research activities and the development of the University. Please contact the office of each faculty or graduate school for information on the data items to be provided and the purpose of use. As a general rule, the student's grades and other information will be sent to the person who bears the school expenses (parents, etc.).
Procedures for requesting the disclosure and correction of personal information
Requests for disclosure, correction, deletion, etc., of personal information concerning an individual will be accepted by the department or division that has jurisdiction over the information in question. As a general rule, requests will be accepted when the request is made in writing by the individual and the personal information manager recognizes that there is a legitimate reason for the request.
Provision of Personal Data to Third Parties
In principle, Doshisha University will not provide personal data to third parties without the prior consent of the individual. However, this does not apply in cases that fall under "Article 23, Paragraph 1 of the Act on the Protection of Personal Information" or Article 7 of the University's "Regulations Concerning the Protection of Personal Information.
- when personal data is provided to a third party
To the extent necessary to achieve the purpose of use, the University will provide personal data held by it to the following organizations in accordance with Article 23, Paragraph 2 of the Act. The organization to which the personal data is to be provided will manage the data appropriately and strictly based on the Personal Data Handling Confirmation Form and other documents in order to prevent the loss, destruction, alteration, leakage, or other improper handling of the personal data. In addition, in the event that the individual concerned requests the cessation of the provision of personal data concerning him or her to the following organizations in accordance with the prescribed procedures, the provision of said personal data will be cessation.
- To whom personal data will be provided.
(1) Doshisha Alumni Association
|Purpose of use||To deepen mutual friendship among alumni and to promote the development of Doshisha University(To send the official newspaper "Doshisha Times")|
|Items of personal data to be provided to third parties||Name, postal code, address, and student ID of the final year undergraduate student himself/herself|
|Means or method of provision to a third party||Provision by address label|
(2) Doshisha University Teachers' Union
|Purpose of use||To send documents requesting signature cooperation for expansion of private school subsidies|
|Items of personal data to be provided to third parties||Name, postal code, address, and student ID of parents of new undergraduate students|
|Means or method of provision to a third party||Provision by address label|
- Procedure for requesting to stop the provision of personal data to a third party
The procedure for requesting the cessation of the provision of personal data concerning oneself to the above organizations is as follows.
|Documents to be submitted||(1)Request form for personal data (cessation of provision) concerning oneself(2)Documents for identification (student ID card, driver's license, passport, health insurance card, etc.)|
|Where to submit||Please submit your request directly to the office of your faculty or graduate school.|
Inquiries regarding the handling of personal information
For inquiries about the handling of personal information, please contact the office of each faculty/graduate school or the Educational Records and Programs Administration Center.
About information security, etc.
The pages on our website that require the input of personal information use SSL (Secure Sockets Layer) encryption technology to ensure safe transmission.
What is a "cookie"?... A cookie is a piece of data that a web server temporarily stores on a visitor's computer through a web browser, and only the server that sent it can read it. This technology is for the convenience of the visitor, but care should be taken when entering personal information. It is possible to change your browser settings to disable the cookie function, but this may result in some of our services not being available on some web pages.
What is a "web beacon"?...An extremely small image embedded in a website to collect information. It is a technology used to collect information such as page browsing trends, but it does not contain any information that can identify individuals.
- About the access log
The University records access logs for the purpose of managing the University website and analyzing its usage. The access log includes the domain name and IP address of the visitor, the date and time of access, and the type of browser being used, but it does not include information that can identify individuals.
Scope of application